2020 Fall Festivals Contract
 
1.    I hereby RELEASE and forever discharge and hold harmless Wachusett Mountain Associates, Inc. and its successors and assigns from any and all liability, claims, demands, and causes of action, of whatever kind of nature, which may hereafter arise from my participation with the Event and/or any project, activity, or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with the Event. I understand and acknowledge that this Release discharges Wachusett Mountain Associates, Inc. from any liability or claim that I may have with respect to any bodily or other injury, illness, death, or property damage that may result from my participation.
 
2.    To the fullest extent permitted by law, Exhibitor agrees to Indemnify, Defend and Hold Harmless Wachusett Mountain Associates, Inc., and all other additional insureds, their parents, subsidiaries, officers, directors, partners, representatives, agents and employees from and against any and all claims, suits, liens, judgments, damages, losses and expenses including legal fees and all court costs and liability (including statutory liability), arising in whole or in part and in any manner from injury and/or death of any person or damage to or loss of any property arising out of or resulting from performance of Exhibitor’s obligations pursuant to this Agreement or pursuant to Exhibitor’s staging and participation in the Event.
 
Exhibitor agrees to defend and bear all costs of defending any actions or proceedings brought against Wachusett Mountain Associates, Inc., arising in whole or in part out of any such obligations. The foregoing indemnity shall include injury or death of any of your employees or any subcontractor’s employees and shall not be limited in any way by an amount or type of damage, compensation, or benefits payable under any applicable worker compensation, disability benefits or their similar employees benefit act. This indemnity shall survive the termination or cancellation of this Agreement.
 
3.   I agree that I am responsible for the security of my own personal property, including my Booth and my products and any personal effects I bring to the Wachusett Mountain Ski Area’s premises, and that the Wachusett Mountain Associates, Inc. cannot guaranty the security of my property. Should I leave any personal property, I do so at my own risk.  Wachusett Mountain Associates, Inc. shall have no liability to me in the event of loss, damage, unauthorized use by any person or theft of any such property. I acknowledge that I need to purchase sufficient insurance to cover my own property.
 
 
CANCELLATION POLICY:
If you do not show to fulfill your obligation, your organization will be charged for 100% of the booth space. If you need to cancel, you must do so 14 DAYS prior to the event in writing, to avoid being charged for 50% of the unused booth space. 
 
 
FOOD SAMPLING/SERVING NOTICE:
All food vendors selling and/or sampling must submit a food permitting application to:
Westminster Board of Health, 11 South St, Westminster, MA 01473
 
NO LATER THAN 30 DAYS PRIOR TO THE FESTIVAL- FAILURE TO SUBMIT
APPLICATION AND PAYMNET WILL RESULT IN DISMISSAL OF THE FESTIVAL UPON REQUEST FROM THE WESTMINSTER BOARD OF HEALTH.
 
 
 
I, the undersigned, hereby contracts with Wachusett Mountain Associates, Inc for participation in Fall Festival(s). I have read and agree to be bound by the provisions of this contract and the rules and regulations which are a part of this contract.
 
Signature:                                                                                          Date: ____ /_____ /2020
Print Name: ___________________________________________
 
 
Email festivals@wachusett.com with any questions
 
 
Festival Rules, Regulations 2020
 
 
EXHIBITS: 
· ALL INDOOR exhibition spaces (Covered Walkway/Main Lodge/Granite Room) vary in size. Spaces will be marked with tape and your booth must fit within this space.
· ALL OUTDOOR exhibition spaces are 10x10. There is no extra room as booths are placed side by side.
· You are permitted to request two spaces and a decision to allow this will be made by Wachusett Festival Organizers.
· Decorate your booth as you wish.
· Nothing shall be nailed, screwed, stapled, taped, wired or otherwise fixed to the walls, floors or any part of the building.
· All gummed or adhesive stickers are prohibited, and if used, may be subject to a $350 charge for removal of same from the premises after show closing.
· Bring extra power cord/extension cord if requesting electricity.
· NO pop-up tents or tent frames allowed inside the building.
· Exhibits must be manned for the entire festival. You can begin breaking down 15 minutes AFTER the official festival end time. Anyone leaving early without notifying management will not be asked to participate the following year.
· Wachusett Mountain reserves the right to wait-list or reject any application for any reason.
 
 
Booth Location:
Booth placement is on a first come, first served basis, no special requests are accepted. You may choose your location  from the available booths with the Booth Map Creator.  All inside booths have different dimensions, 10x10 is not guaranteed. Only outdoor booths are 10x10 dimensions. Wachusett Festival Organizers reserve the right to move vendors as necessary up to the day of the festival.
 
 
JURYING RULES:
· AppleFest are JURIED craft fairs-all items must be hand crafted by you! (All other festivals are NOT juried.)
· A limited number of ‘similar’ crafters will be accepted into the show.
· You MUST upload  pictures of the crafts you would like to sell at Applefest.
· On your application, be sure to list ALL the items for sale, if you do not list an item on your application we reserve the right to remove that item from your vendor booth.
· Acceptance as a vendor at is based on a first come first serve basis, we will not reserve a spot until the completed (and paid in full) application has been received, reviewed and accepted.
· Wachusett Mountain Festival Committee makes the final decision on all applications for participation in our events.